Archive of financial accounting documents will no longer be mandatory in 2016

Electronic archive of documents accounting regulated by law in 2016

Starting in 2016, with the new Tax Code, documents can be archived both on paper and in electronic format.

According to the order of the Minister of Finance No. 2634/2015 concerning financial and accounting documents, published in the Official Gazette, part I, no. 910 9th December 2015, these entities are able to keep in archive accounting documents electronically with elimination as the acts to be drafted into a minimum number of copies.

If accounting is held with the help of computer programs, financial and accounting documents can keep the technical media, for the duration of time limits provided for by the legislation in force, provided they can be listed at any time according to the needs or the request entity bodies.

MPF order nr. 2634/2015 establishes a number of rules that must be respected as software used in financial accounting. More specifically, they mention that the computer system of automatic data processing at the level of each entity must ensure that processing of data recorded in accounting in accordance with accounting regulations applicable.

MCSI Sistec-accredited administrator e-archive

Sistec, administrator of accredited electronic archive offers its services to potential clients of archiving of documents in electronic format, through 3 data centers authorized by law 135/2007 concerning electronic archiving to a high standard, certified by ISO standards 9001:14001 and 18001, 27001, quality and information security, in accordance with the legal regulations in force in Romania.

It also permits issued by Sistec owns national archives regarding Archives services outsourced.

Why is it important archival documents service?

• The increasing complexity of requirements related to the protection of the documents (alarm and surveillance systems, restricted perimeter, access control system)
• The growing volume of data of companies and institutions
• Difficulty in finding vital information in a timely manner
• Own storage capacities limited
• High costs for maintaining the archive in its own headquarters and the risks associated with this
• Total control of spending generated by the outsourcing of archival activity